Tag Archives: Jim Zaniello

Instead of Job Burnout, Try This

Originally published Meetings Today

Instead of Job Burnout, Try This

All who work in any part of the meetings/hospitality/tourism industry experience face often unrealistic deadlines and people and events outside of their control that pull in competing directions.

Does any of this sound familiar?

  • Competition between quality meetings and service versus budgets.
  • Long and irregular hours.
  • Failed attempts at work-life balance.
  • Commuting.
  • Technology, that while helpful, keeps us always available.
  • The exhaustion of travel and onsite meeting and event management.

It’s nearly impossible not to feel burnout!

Meeting planning—or as defined by studies as “event coordinator”—has been listed as one of the most high-stress professions.

Other jobs in hospitality must suffer a similar level of stress and burnout, such as hotel and venue sales, with constant revenue goals and wrangling contracts, plus evenings entertaining clients; and convention services, because there are too few people working in these positions, which take on the stress of facilitating what salespeople sell.

Burnout results in not just the need for time off. It results in a dearth of new ideas because we can’t see, well, the trees for the forest! (Yes, I intentionally reversed the adage.) With that comes meetings that look and feel way too alike.

We are overworked, overwhelmed and in need of being refreshed in body, mind and spirit. We want to bring back the energy we felt with a new job or new concept with fresh insights. When people talk about managing burnout, they speak of time away from work…time away from all responsibility.

Is a Vacation Actually Enough Time Away?

I’ve long said I want to find a way, like what I want in my next reincarnation (a super-fan of the film Defending Your Life, I believe the possibility), to enjoy days with zero responsibility to clients, the industry, learning, my spouse and family, my beloved cats, home, etc.

Then again, I love learning, so maybe it’s that I want time to learn without other responsibilities.

I do not believe that vacations alone can renew and refresh. They are too short or not taken at all. This Travel + Leisure story cites statistics that reveal one-third of all Americans haven’t taken a vacation in more than two years.

When people do take vacation, the planning alone, especially for those in our industry, feels like work!

You probably saw US Travel’s National Plan for Vacation Day and, like I, chuckled that there are now guidelines to plan a vacation. Sheesh, most of us are asked to do so by others.

In the last months, the number of industry professionals I know who retired was mind-boggling. The numbers plus the aging of meetings and hospitality industry professionals led me to write the December “Friday with Joan” about those who are feeling “aged-out” of the industry.

Not one of those who had or were planning to retire soon expressed regret. Suzette Eaddy expressed it well—not having to be somewhere and do something specific every day. Sandi Lynn said she “rewired” instead of entirely retiring, which has elements of the alternative you’ll read about below.

This op-ed about the so-called “Megxit” decision by the Sussexes was a big AH-HA. The first line reads, “Step back is the new Lean in, and I am here for it.

It went on to describe what the writer, Michele L. Norris, believed it meant: “I am going to assess the landscape and figure out how to move forward on my own terms—or figure out whether the prescribed path is even the best fit.”

It screamed “SABBATICAL!” to me.

Colleagues Share Their Sabbatical Stories

Jean Boyle, whom I met through MPI years ago, was someone I remembered had taken a sabbatical. When I asked her, I learned that she had taken two sabbaticals in her work history.

I reached out in various industry groups via social media and to specific colleagues to find out if others had taken sabbaticals or if they were an offered or negotiated option.

In a wide-ranging conversation with Shelley Sanner, M.A., CAE, senior vice president industry relations at McKinley Advisors, about how associations can easily align their missions with a sabbatical, she said she took a sabbatical in 2017 and alas, said that no one at their company has since. A shame, we both agreed.

Sanner said all the pieces must be in place, including who will pick up one’s work while away and if that means hiring others or providing training to staff currently in-house, before someone goes on sabbatical. As others, and in particular, Amanda Cecil, said, one must step totally away from one’s job in order to use time on a sabbatical well.

Mike Gamble, president and CEO of SearchWideGlobal, said one of its employees was on the verge of quitting. Instead, they negotiated time to travel, about which you can read here. It was clearly a sabbatical that benefitted the person and company, broadening their scope of knowledge.

As sabbaticals are more common in academia, I reached out to Professor Deborah Breiter, PhD, CEM, at The Rosen School of Hospitality Management at the University of Central Florida (UCF), also profiled in the December “Friday With Joan,” remembering that she had taken one.

During hers, she wrote:

I used the time to edit a book of event case studies with Amanda Cecil, earn my CEM, and create a series of videos for one of my online classes. I took two semesters off at three-quarter pay. I could have taken one semester at full pay.”

Deborah told me that Amanda Cecil, PhD, CMP, professor, Department of Tourism, Events and Sports Management, Indiana University-Purdue University Indianapolis (IUPUI) had also taken a sabbatical, about which you can read in the next part of this edition of “Friday with Joan.”

It made sense and fit with what I’d wanted to do years ago: Have a select number of senior D.C.-area planners rotate jobs for a period of up to six months to learn what other organizations do in order to refresh and renew thinking, to bring new ideas back to their employers and work.

Many of us believe we are indispensable. We’ve fed that assumption by keeping much of what we do and know “in our heads.” We talk about what would happen if any of us were “hit by a bus,” believing that no one could ever manage without us. (Okay, yeah, they probably couldn’t, but if we burn out and can’t function, isn’t that almost as bad as being hit by a bus?)

In my conversations and reading, I learned of all the potential sabbaticals offer to any profession. Sadly, what I also learned is that many so-called “sabbaticals” are really extended vacations without a specific purpose.

Even more sadly, I know how little money is set aside for industry colleagues for professional development and fear paying someone to learn for longer than a few days will be pooh-poohed. If we can incorporate different thinking, we can change this.

I asked those with whom I spoke if they thought sabbaticals were feasible for those who work in our industry.

Deborah Breiter Terry wrote:

“I think sabbaticals are feasible for any professional employees (as opposed to hourly) who have been with an employer for a certain number of years (probably seven). They would have to go through some sort of application process and show how they would use the time and what the eventual benefit to the company would be. Perhaps somebody wants to take six months to go to school or maybe they want to be a visiting lecturer or executive in residence at a college or university.”

From Mike Gamble:

Work life balance is now a competitive advantage, and companies who truly ‘walk the talk’, will recruit and retain the best talent. Sabbaticals are one way to reward tenured employees and show them that you care about their health and well-being.”

Jim Zaniello, FASAE, president of Vetted Solutions, told me that he’s seeing more associations offering sabbaticals in their hiring of senior level positions:

Associations should offer all staff—not just the CEO—a sabbatical for a significant tenure, say, their 10-year anniversary. It’s a great employee retention incentive as well as an investment in employee wellness.”

This 2017 article makes the case for associations to provide sabbaticals. In emails with Ernie Smith, the author, I learned he’d not heard from any associations that had implemented sabbaticals.

This article from Inc. details companies that offer sabbaticals. In checking with someone with the parent company of Kimpton Hotels, I was unable to learn if they in fact still offer them and what the guidelines are. Stand by—once learned, I’ll add to the comments to the blog.

Ask yourself the following questions when considering any kind of sabbatical:

  • How then do you decide if you want a structured sabbatical v. more vacation time?
  • What guidelines could and your employer develop to justify sabbatical, with pay?
  • What benefits would you ascribe to you and to your employer?
  • What are you willing to do in order to avoid (greater) burnout and instead focus on new learning to enhance your thinking and energy?

Rosen College of Hospitality’s Sabbatical Guidelines

How can you structure the sabbatical application and process?

With permission, linked here are the full guidelines from Rosen College of Hospitality Management University of Central Florida SABBATICAL POLICY. [Note that numbers and letters are not in order. We left them as they are in the policies to maintain the integrity of the document.] Where it refers to “this college,” translate that to “organization” or “company” for the purposes of thinking about what your organization could do. I’ve captured a few sections of the entire body here to add to the questions above.

”Based on the University of Central Florida Sabbaticals and Professional Development Programs as stated in Article 22 of the most recent version of Collective Bargaining Agreement, the following sabbatical policy has been developed for the Rosen College of Hospitality Management.

A. Purpose

Policy. Sabbaticals are granted to increase an employee’s value to the University through opportunities for research, writing, professional renewal, further education or other experiences of professional value. While such leaves may be provided in relation to an employee’s years of service, they are not primarily a reward for service.

B. Types of Sabbaticals

  • (1) Type I Sabbaticals: Each year, each college shall make available at least one [Type IA] sabbatical, either at full pay for one semester or one [Type IB] at three-fourths pay for one academic year, for each 20 tenured and tenure-earning employees, subject to the conditions of this Article.

C. Eligibility for Sabbaticals

  • 1. Full-time tenured and tenure earning in-unit employees with at least six (6) years of full-time continuous service with UCF shall be eligible for sabbaticals.
  • 2. No paid leave(s) or family and medical, parental, administrative or military leave(s) will be considered a break in continuous employment.

D. Application and selection [See full policies for more.]

a. Faculty must have served in the college for at least six continuous years since the year of hire and shall be eligible for a subsequent sabbatical six years from the completion of a sabbatical. Previous sabbaticals will be taken into account when ranking sabbatical proposals.

b. Proposed sabbatical projects shall show connection to the UCF mission as well as the Rosen College of Hospitality Management’s mission, goals and strategic directives.

c. If seeking an affiliation with an organization, faculty should include the project description and a letter indicating acceptance by the organization.

d. Faculty projects that designate measurable outcomes will be given priority in selection.

e. Upon completion of the sabbatical, the faculty member must submit a report of the project within 30 days. The report is subject to review by the College Sabbatical committee, the department chairperson and the Dean of the College.

f. Successful completion of the sabbatical shall be taken into account for the faculty member’s annual evaluation.

(8) In ranking the applications worthy of a sabbatical, committee members shall consider the merits of the proposal and the benefits of the proposed program to the employee, the University, the college and the profession; and the length of service since previous sabbatical. Committee members shall not disadvantage an applicant due to his/her academic discipline.

(10) In the event of an exceptional opportunity for an employee to participate in a prestigious academic award/activity for which deadlines prevent application during the normal application process, the dean may award a sabbatical outside of the above defined process. All employee eligibility requirements must be met and all sabbatical terms defined below apply.

E. Terms of Sabbatical Program

  • (1) The employee must return to the University for at least one academic year following participation in the program. If the employee fails to return to the University for at least two consecutive semesters (excluding summer) following participation in the program, all salary and fringe benefits received during his/her participation in the program must be repaid to the University within 30 days of resignation or job abandonment. If the employee makes little to no effort to complete the project described in the application, the employee shall receive an “Unsatisfactory” overall annual evaluation and will be ineligible to apply for a sabbatical for ten years.
  • (4) Employees shall be eligible to apply for another sabbatical after six years of continuous service at UCF are completed following the end date of the previous sabbatical.
  • (5) University contributions normally made to retirement and Social Security programs shall be continued during the sabbatical leave on a basis proportional to the salary received.
  • (6) University contributions normally made to employee insurance programs and any other employee benefit programs shall be continued during the sabbatical.
  • (7) Eligible employees on sabbatical shall continue to accrue leave on a full-time basis.
  • (8) While on leave, an employee shall be permitted to receive funds for travel and living expenses, and other sabbatical-related expenses, from sources other than the University, such as fellowships, grants-in-aid, and contracts and grants, to assist in accomplishing the purposes of the sabbatical. Receipt of funds for such purposes shall not result in reduction of the employee’s University salary.”

What’s Your Take on Sabbaticals?

If you’ve taken a sabbatical, want to put together a proposal for one, or if you think, “No way will this work,” tell me about it! You can write to me at FridaywithJoan@aol.comI’m glad to publish your comments anonymously.

And finally, a special note:

I’ve voted since the very first time I was eligible to do so which was, then, 21 years of age. If you are a U.S.-eligible voter, go to this link and register. Many U.S. states and territories have “cleaned” their voter registration rolls. Check, too, to see if in fact you are registered and where you should vote.

Vote in upcoming primaries and national elections. There are ballot issues and people running for office who will impact what we do in this industry. On Twitter at @meetingstoday we post links to issues in upcoming elections that impact our industry. Voting is a precious right fought for by many. It is a responsibility of us all.

The views expressed here are those of the author or those interviewed and may not express the views of our publisher.

Related content from the February 2020 edition of Friday with Joan:

How to Network and Ethically Do Business in a Relationship Industry

Originally published Meetings Today blog

How to Network and Ethically Do Business in a Relationship Industry

My number one “strength” is “connectedness.” And though I dislike networking in the traditional sense (the kind that is done at big events with too much noise and no time for deeper conversation—check out this video podcast for more), connecting with others, and learning more about their ideas and opinions and experiences, matters greatly.

After all, I learned great networking skills from Susan RoAne, the “Mingling Maven,” years ago at an industry meeting and I still follow her work and the principles learned because she understands the value of it, and knows how to network, beyond the superficial.

Years ago, serving on the board and then as president of the MPI Potomac Chapter, I remember using the Myers-Briggs Type Indicator (MBTI) and other tools in a facilitated exercise to build a better board through our relationships. I confirmed that for me to work well with someone, I had to be connected in more than one way.

That is, I wanted to know who I was working with—and their specific interests—in order to be able to connect more than casually.

That has served me well in many years in the industry and business … until this summer. I recently was “taken in” during a critical negotiation when I thought someone really wanted to know me and have me know them. It turns out they didn’t. My involvement was merely a means to an end, and soon the honesty went straight out the window.

Some of what a client and I went through will form a backdrop for this upcoming Meetings Today webinar on Oct. 25 at 1 p.m. Eastern Time, which Kelly Bagnall, Esq., a meetings industry attorney on the hotel side, and I will co-present. You’ll want to tune in for specific examples.

What happened this summer caused me to reflect back on more positive outcomes resulting from strong industry relationships. I thought about a dinner during a PCMA meeting, who was there and why, and what was said. At this dinner and at others, outside the bustle of the larger meeting and official (and invited) events, friends could catch up with each other, make connections and talk in a more intimate setting, my preferred way of networking and building relationships.

At one dinner of 30, it was suggested that introductions include “how I’m connected to Joan.” It was fascinating to hear: the planners said they’d learned from me in a class or from my writing; the suppliers said they’d experienced a tough but fair negotiation.

In another instance where connectedness paid off, I was working for a client at whose organization there had been some “irregular activity” [I can’t call it criminal because it was never prosecuted]: planners, including those at the most senior level, set up a side company (to their existing employment), and in the name of that company, inserted a commissionable page into contracts after the contracts were signed by their employer.

The planners then went further and booked bogus meetings using the insertion and the electronic signature of the CEO. All this was uncovered in an audit, they were fired, and I was brought in to fix the damage. A connection with an industry attorney—lawyers and hotel lawyers are not our enemies!—who represented the hotel owners knew enough about me and my integrity to know that I wanted to make the situation right for the client and for the hotel owner and management companies. Without the existing relationship and a reputation for ethical behavior, openness in dealing with the situation, and the connection made, the results for the association might have been very costly.

We don’t have to be “best” or even good friends. It simply helps for us to know about the other to understand what makes us tick and how we operate. Pretending you want to get to know each other when you are, instead, manipulating a situation, is not sincere and in the end, doesn’t enrich the trust that should be built in a complex negotiation.

In the sidebar you’ll see that more than one person mentions the ethics of how to work in this industry. There are varying guidelines at each of the industry association’s sites and none are exactly alike. For those who are CMPs, the Events Industry Council offers its own set of guidelines. Honor your employer’s or client’s code of conduct and others.

It all seems simple and yet, due to the bottom line- and date-focused nature of the industry, we tend to not play fairly. Below are some suggestions about how to build and keep relationships based on my own personal experience. Over the years I’ve worked and built relationships with people who work in sales, convention services and law.

Those relationships, and others this summer after the unpleasant one, allowed me to find solutions to sticky situations in which my clients’ dollars were at stake—situations where I would not benefit directly. (I am paid by fees from clients vs. commissions. That’s relevant because in each case where a relationship paid dividends, my pockets were not further enriched because of the relationships and work).

Here are five guidelines that I think we can all follow to ethically advance our work and build better relationships.

1. Play fairly. Groups should send full RFPs detailing all that’s important (including any non-negotiable items). Suppliers should send proposals that answer all the questions asked in the RFP and others anticipated based on research. Establish realistic deadlines and determine how you both can meet them.

2. Work honestly. Tell the truth in all aspects of your work. Don’t rush through a negotiation just to meet a deadline that involves bonuses for one party especially if it results in an incomplete contract or doesn’t allow time to re-read the contract to correct inconsistencies (See Tammi Runzler’s comments in the Friday With Joan sidebar).

3. Be sincere. Don’t fake interest in the other person if it’s not there. Still be polite and listen to what they have to say. You may be surprised at what you find in common that will enhance the relationship, even if you don’t become best friends, or friends at all.

4. Operate ethically. Become better acquainted with your company’s ethics policy and that of your clients and customers. Planners, stop expecting supplier partners to treat you with a gift or provide personal perks. Suppliers stop offering perks to planners to get a contract signed. In the end, it only furthers the perception about and actions of our industry that draw negative attention and can result in job losses—mostly for planners.

Planners, take a supplier to lunch instead of being expected to being treated (I confess to thinking about the brilliant late Stan Freberg and his “Stan Freberg Presents the United States of America.” One excerpt can be heard here, followed by the full recording).

5. Keep friendships and business relationships separate. If you’re negotiating with someone who has become a friend because you got to know each other through industry activities or you found something in common while doing business together, remember to take off your “friend hat” and put on your “business hat” and be explicit about doing so. It keeps the relationship and the outcomes cleaner.

And now here are some final words to consider.

A friend and cancer patient, Karen Francis, wrote the words quoted below as I was considering the content of this blog post. I share it with her permission:

“As I think about the value of the ‘seasoned nurse’ … I am reminded of the many ‘seasoned bankers’ that groomed my career and contributed to the tremendous success … We all knew how … to satisfy the client’s needs at any cost, and how to beg for forgiveness instead of asking for permission in bending the rules. We were ‘client driven’ not ‘sales [driven]’ and we were all ‘old school,’ trained and developed within by each other’s career experiences.”

To help us become better—and more ethical—negotiators and connectors, I asked people who currently or have been in industry sales and those who help hire for their take on doing business. I think you’ll find their responses helpful, no matter if you’re new to the industry or an old dog learning new tricks.

See the Friday With Joan companion article for these responses.

And please add your tips in the comments. It is complicated, at times, when we form these friendships that may last (or not) after the “deal” is over. We are potentially going to do business together again. It is best to ensure an honest relationship from the start.

Click here to view additional content in the 08.04.17 Friday With Joan newsletter.

Follow Joan on Twitter: @joaneisenstodt